Contract Modifications

Salary Increases

The Salary Increase Form has to be filled in by the Hiring Manager with all data required, such as the current salary and the salary amount after the increase.

As soon as the form is filled in, the Hiring Manager will receive a confirmation via email that the request is being processed.
If the salary increase will be higher than 3% the Manpower Team will request the manager to provide the approval of the Head of P&C department and Hiring Manager’s manager approval, as per PMI procedure.

  • Change ≤ 3%: email from Hiring Manager and “HM+1” to Manpower On-Site
  • Change > 3%: email confirmation for salary change from Hiring Manager with approval from P&C and “HM+1” to Manpower On-Site

The Manpower Team will handle the admin tasks to ensure the correct update of the salary increase within our tools.

 

Contractual Changes

Other changes do require a change/amendment to the existing service lease contract at Manpower and the Purchase Order content at Philip Morris’ P&C Ops organization

Such changes include: assignment duration, Cost Center, Hiring Manager, etc.
If you’re not sure that your planned change requires a contractual change, please contact Manpower for confirmation.

For Cost Center changes: to ensure a proper and correct Purchase Order and Billing process, we would like to request to send us Costs Centre change
not later than then third week of the month to take effect with the next month billing period.

For all other changes, Philip Morris requires you to raise a new FLOW in the Flowingly system and have it approved.

Best results are achieved with Flowingly, if you use Google Chrome as browser.

Please note that the IMDL extension have to be triggered by the Manager. 

If Manpower receives the notification for a validated change request, we will:

  • Do the change in our systems as per requested date and issue new contract for your worker and P&C Ops
  • Forward the Flowingly notification in adding the PO number on the mission to the P&C Ops team in charge of POs for them to adapt an existing or create a new PO number
  • Receive written confirmation by P&C Ops team for revised PO or new PO number
  • Record new PO number within Manpower systems, to be able to invoice against new PO number

 

Cost Center Change Process

The Manpower Team with the PMI Global Talent Team have worked together to ensure a proper and correct Purchase Order nd Billing process.
The Change of Temporary Worker Cost Center form has to be filled in by the Hiring Manager within the Second Week of the month, to take effect from the First Day of the following month.

As soon as the form is filled in, the Hiring Manager will receive a confirmation via email, that the request is being processed.

Manpower will manage the changes and register the new PO reference issued by PMI Finance Team.

 

IMDL

Account Extension 

The Manpower Team with the PMI Global Talent Acquisition Team have worked together to ensure a proper and correct IMDL Account extension process.

Please note this is solely Line Manager responsibility to extend the IMDL account, maximum duration is 6 months. If extension on IMDL is not done on time, your temporary resources will not be able to access neither the PMI IT infrastructure nor the PMI premises.

Please follow the below steps:

  1. Go to your IMDL landing page – Picture 1
  2. Under your “Manage Accounts”, please click on “Contractor Account” – Picture 1
  3. All Temporary workers reporting to you will be displayed – Picture 2
  4. Please click “Modify” to change the “End Date” – Picture 2
  5. Click “Next” till the end of the process to submit the request approval

For the time being, IMDL replacement with SIGA is not impacting these instructions.

 

Account transfer from PMI to Manpower SA

The Manpower Team with the PMI Global Talent Acquisition Team have worked together to ensure a proper and correct IMDL transfer process.

As a Hiring Manager please follow the steps below:

  1. Sign a new contract for the temporary resource with Manpower SA
  2. Request leaving action in MyPMI to terminate contract with PMI
  3. Send a general request via MyPMI to trigger the IMDL account conversion. The request must include:
  4. Effective date
  5. Supervisor name
  6. Temporary Worker Name
  7. Vendor Name: Manpower SA

 

Transfer from Manpower SA to PMI

If you want to convert a temporary worker to a PMI employee, you need to agree the leaving date and offboarding with Manpower SA.

When requesting the new hiring in MyPMI , please advise this is a conversion and add the existing IMDL temporary workers account number to be transferred by Interact

 

Change of line Manager in IMDL

When a temporary worker changes his line Manager, it is the current or the new Manager’s responsibility to change this information in IMDL. This action will also update the information in teams and PMI’s platform.

For any further support with IMDL we invite you to click on this link: IMDL Portal Manual.pdf (pmiapps.biz)