Timesheets & Expenses
Timesheet Validation
It is crucial to have the timesheets of your Agency Temp approved each week AND to respect the dates in red which are the last deadline.
Please note that if you do not respect the deadline in red, it won’t be possible to pay your Agency Temp salary before the following month.
Manpower payment Calendar
Manpower Fieldglass
Please find instructions for your Fieldglass account here.
Here some information:
- Link to SAP Fieldglass, link to enter SAP Fieldglass:
- For PMI employee, it’s a SSO: Fieldglss SSO (Please save this on your browser under your favorites)
- If you wish, you could install SAP FG on you mobile: App Name SAP FIELDGLASS Manager HUB
- Please find a link to your PMI Hub dedicated to Fieldglass and Agency Temp managment: New Temporary Talent on Demand
Engagement Manager: View and Approve Time and Expense
(see imagine below)
1.Work Items: Items that require review, approval, and/or action
2.Timesheet
3.Expense Sheet
4.From #2. Timesheet: Click on Approve
5.Click into each pending timesheet, review the details then either approve or reject.
6.From #3. Expense Sheet: Click on Approve
7.Click into each pending expense, review the details then either approve or reject.
Engagement Manager: View Timesheet – Daily Rate
(see imagine below)
1.Time Worked: Review the tracked days on the worker’s timesheet
2.Total: Review the total recorded for the week
3.Accounting/Committed Spend: Review the total committed spend for the Work Order Assignment
4.Cost Centre Allocation: check the total committed spend allocated to the business area
5.Approve or Reject: Approve or Reject based on your review of the timesheet, if you Reject please add Reason and comment to facilitate the correction.
Absences
In order to prevent any confusion please make sure the timesheets are correctly filled by the Agency Temp.
In case of absence of an Agency Temp will enter 0 hours for the day and a comment filled up on the bottom of the page.
Expenses Validation
It is crucial to have the Expenses of your Agency Temp approved each week AND to respect the dates in red which are the last deadline (see top of the page).
Please note that if you do not respect the deadline in red, it won’t be possible to pay your Agency Temp expense before the following month.
Engagement Manager: View and Approve Time and Expense
(see imagine below)
1.Work Items: Items that require review, approval, and/or action
2.Timesheet
3.Expense Sheet
4-5. Timesheets approval part
6.From #3. Expense Sheet: Click on Approve
7.Click into each pending expense, review the details then either approve or reject.
Engagement Manager: View and Approve Expense Sheet
(see imagine below)
1.Work Items: Items that require review, approval, and/or action
2.Timesheet
3.Expense Sheet
4.From #3. Expense Sheet: A list of pending expense sheets will appear
5.Click approve or reject, if you Reject please add Reason and comment to facilitate the correction.
6.Accounting: Review the expense amount and committed spend of the worker’s Work Order
7.Billable Amount: View the billable amount of the expense sheet
8.Cost Allocation: Check the cost centre allocated to the expense sheet
9.Receipt/Attachment: View the receipt attached to the expense sheet/report
10.Total: Total CHF amount of expense
Proxy/Delegate for Engagement Manager
During the absence of the Engagment manager a Proxy or Delegate can be set up to ensure the timesheets/expenses approval on time.
Proxy: a Proxy can only approve items on behalf of the manager
Delegate: a delegate have extended rights such as creating job postings, approving hours and expenses etc..
How to add a proxy or delegate:
1.Account: Access your profile to amend your default settings and assign a proxy
2.My Profile: Set up default site and proxy/delegate
3.My Preferences: Edit time zone, messaging
4.Add Proxy: Click My Profile (1,8) to select a user to approve work items on your behalf
5.Add Delegate: If applicable, set up a delegate to take action on your behalf
