Timesheets & Expenses

Where do I access my Fieldglass account ?

Click here to download the Manpower Fieldglass Instructions.

You can access your personal Fieldglass page at: https://www.eu.fieldglass.cloud.sap

How to enable your account?

(see imagines below)

1. Registration Email:

Registration email will be sent from Fieldglass@fgvms.eu

Note: Check your junk/spam mail if you do not receive a registration email

2. Company and Supplier Name:

Verify the company name and supplier are correct

3. Create Your Account: if all information is correct, click the create your account button
4. Registration expiration date:

Your registration link expires after a certain date, ensure you complete the registration process before the expiration date

5. Click Here: this button is another way to create register
6. Email: enter the email address you’d like to use to receive notifications (private one is required)
7. Security: enter your personalized security ID (please find the information given by Fieldglass). If you have issues with your security ID, contact us.
8. Login: Click login to finish registering.

If you need assistance, please use first the “Need login assistance” function of the portal.

 

 

Fieldglass: Home Page Navigation

(see imagine below)

1.Welcome Worker Name: Your name will appear in the top left hand corner

2.Worker Items To-Do: This is a list of items that require your attention

3.Timesheet Period: Note the date for each time sheet pending to be completed

4.View Timesheets: View timesheets from a previous date

5.Create: Create expense sheet from here

6.Profile: Click to view your profile and set personal settings like time zone and month/date format

How to submit Timesheet ?

1.Time & Expense: Select to access timesheet & expense options

2.Timesheets: Select to bring up list of pending timesheets

3.Timesheets: List of timesheets pending submission

4.Click on Edit

5.Select the shift (Standard/Time away on business/ Morning/Afternoon/Night)

6.Daily Total: Enter hours worked and minutes. (ex. 8h 30m).

7.Weekly total

8.Continue

9.Submit

Option 1. for non-shift worker

Option 2. for shifts worker

1.Click on Shift to select the same shift for the entire week

2.Or Click on Change shift per day, if you have done different shift per day in a week

3.Click Save

4.Daily Total: Enter hours worked and minutes. (ex. 8h 30m)

5.Weekly Total (you see the summary of the week entered)

6.Continue

How to send the Timesheets?

9. Overtime: if you enter more than 8h per day a warning will appear (please consider overtime paid with supplement 25% as of 9h30m per day or more than 45h a week). The warning does not prevent you from entering yours hours worked
10. Click Continue
11. Supplement:

a. Night Work – Please enter number of Hours worked in night work (from 22pm to 6 am) if agreed with the Engagement Manager. These hours should be included in the total number of hours entered in normal hours on first step.

b. Premium – This field is only used for special compensations such as GEM Award or Bonus announced by the Engagement manager and are part of the salary

12. Submit

 

When your week is completed with all worked hours, please click on the “Submit” button to transfer your timesheet to CoreAdmin first for Manpower controls and secondly to your Engagement Manager for approval.

Please note, once you send your timesheet you will not be able to edit it anymore.
Please don’t hesitate to contact your Manpower team if you notice any discrepancies after having sent your timesheet for approval.

 

Worker: Submit Timesheet Revision:

If your timesheet is rejected…

1.Rejected/Edit: If your timesheet is rejected you will receive an email notification. You can follow the link and select ‘edit’ to correct your timesheet and resubmit

 

If your timesheet was approved but you need to revise…

1.Actions/Revise: If your timesheet was approved but you notice a mistake and need to correct it find the timesheet in question and select the Actions drop down

2.Revise: Click Revise

3.Amend & Resubmit: Make your amendments as required and resubmit for approval

4. Inform Coreadmin and PMIFGSupport by email

 

What are the deadlines for submitting and approving worked hours?

It is crucial to have your timesheets approved each week AND to respect the dates in red which are the last deadline for your Engagement Manager. We kindly ask you to enter all your hours on Sundays to avoid any delay in the approval process.

Please note that if you do not respect the deadline in red, it won’t be possible to pay your salary before the following week.

 

Bank Holidays

In order to prevent any confusion please make sure to complete the timesheets correctly. Note two scenarios and what accordingly has to be filled.

• For employees who have worked

Fill in the hours as usual – Normal hours

• For employees who have not workedFill in “0” hours and add a comment in the comment box (ex. Bank holidays in Zürich canton)

 

Expenses

What can I submit as expenses? What can be reimbursed?

Expenses’ notes cover the payments that you have to advance for professional purposes. This may include hotels, transportation tickets, business lunch, kilometers done with your car and so on.
Please note that these expenses don’t include the usual trips from your home to your main office.

Every expense needs to be validated beforehand by your line manager, in order to be approved.

Manpower adheres to the “Philip Morris International  – Supplier Expense  Guidelines, which you can find here.

 

Recently I traveled for a professional trip, how many hours of travel are paid?

Manpower are aligned on PMP guidelines; this means the journeys are paid 100% of your salary and this to a maximum of 8 hours per day.
Please use category “Time Away on Business” for these hours instead of “Standard”.

 

How to submit an Expense Note?

Submit Expenses

1.Create: from the Homepage click Create Expenses

2.Expenses type – Click Here: if you don’t see the expenses type you’re looking for, search for it here.

3.Enter the Date of the expense sheet

4.Enter the Merchant’s name

5.Enter the total for the expense

6.Attach the receipt for your expense

7. Click Submit to complete the expense sheet.

 

 

Your Manpower team remains at your disposal for any questions throughout the whole process.